Case studies
Projects that show the scale, accountability and operational work that guests never need to see.
Case study · 01
FRDL · 2023–2026
Each edition required more space, precision and flexibility — without passing that complexity on to the attendees.
I led the project from first contact to final settlement: maintaining continuous contact with the client and coordinating catering and menus, accommodation, parking, room signage, printed and graphic materials, the schedule and on-site event delivery.
Growing attendance required a new way to use the available space. During short breaks, one large room also had to be divided into three smaller rooms, while many arrangements continued to change during the live event.
I proposed serving dinner simultaneously in the hotel’s two largest rooms on separate floors, with the dance floor in the foyer. I also planned the logistics for rapid room changes and responded to the organiser’s needs in real time.
The largest edition welcomed 704 people and the unconventional dinner layout worked despite initial concerns. Six increasingly large events built a relationship based on trust that continues after my departure from the hotel.
“Working with you was a partnership — a shared goal, and that is so rare.”
Case study · 02
Embassy of Malaysia · 2024
An official reception marking the 67th anniversary of Malaysia’s independence and the 61st Malaysia Day at Warsaw Presidential Hotel.
An official diplomatic reception attended by politicians, ambassadors, representatives of culture and business, and Poland’s deputy minister of foreign affairs.
Expectations for the importance and setting of the event were high, while every decision also had to remain within the client’s defined budget.
I translated the organiser’s expectations into solutions that could be delivered within the hotel environment, safeguarding priorities, costs and consistency across the arrangements.
The reception was delivered successfully and brought together representatives of diplomacy, public administration, culture and business.
Case study · 03
Employers of Poland
An Employers of Poland event attended by minister Władysław Kosiniak-Kamysz, delivered while other events were running simultaneously in the hotel.
A high-profile business event with a large number of guests and the attendance of a government representative.
The organiser’s expectations had to be reconciled with the hotel’s operational and security procedures without disrupting the other events taking place at the same time.
I coordinated the client’s requirements with hotel teams, safeguarding SOP compliance, guest flow, timing and efficient use of shared spaces.
The event was delivered successfully, while its programme remained aligned with venue procedures and the hotel’s parallel operations.